Kaizen System

Features

Testimonials

Made by Ruri Ohama

+1 Million Subscribers

Transform Chaos to Clarity

Not just a planner; a tool to help you live a life full of meaning

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4.9 | 300 happy buyers

The systems you’ve been trying to use
over and over are simply not made for you. 

The systems you’ve been trying to use over and over are simply not made for you. 

The systems you’ve been trying to use over and over are simply not made for you. 

These methods usually only provide one-size-fits-all solutions. They often fail to recognize the different needs of our different brains - especially for those of us who have ADHD or other challenges to our attention…

These methods usually only provide one-size-fits-all solutions. They often fail to recognize the different needs of our different brains - especially for those of us who have ADHD or other challenges to our attention…

Which ultimately just leads to a cycle of busyness without ever actually focusing on the things that matter.

Many people believe that if they try harder or want it enough, they can overcome productivity challenges…

But in reality, it's not about willpower; it's about having the right system.

Many people believe that if they try harder or want it enough, they can overcome productivity challenges…

But in reality, it's not about willpower; it's about having the right system.

So if traditional methods don’t work, WHAT does?

So if traditional methods don’t work, WHAT does?

So if traditional methods don’t work, WHAT does?

Most people set their goals wrong. They make their goals tasks they think they need to accomplish, and not meaningful goals that align with their values. 

Most people set their goals wrong. They make their goals tasks they think they need to accomplish, and not meaningful goals that align with their values. 

Gamification. We’ll use things like time estimations and other hacks to show you how you’re improving over time so you know you’re making progress.

Gamification. We’ll use things like time estimations and other hacks to show you how you’re improving over time so you know you’re making progress.

You have to allow yourself to make mistakes. Even if you use this template every day, you’re still going to procrastinate - but we’ll use tools like weekly reflections so that you learn how to prevent those same mistakes as you move forward. 

You have to allow yourself to make mistakes. Even if you use this template every day, you’re still going to procrastinate - but we’ll use tools like weekly reflections so that you learn how to prevent those same mistakes as you move forward. 

Creating spaces that stop you from getting overwhelmed. In this template, we use simple systems and a minimalist design to reduce distractions so that you can be more intentional with your time. 

Creating spaces that stop you from getting overwhelmed. In this template, we use simple systems and a minimalist design to reduce distractions so that you can be more intentional with your time. 

Decluttering your mind with techniques like brain-dumps to maintain focus.

Decluttering your mind with techniques like brain-dumps to maintain focus.

Having your goal be finding fulfilment instead of getting things done. Energy management > time management every time. 

Having your goal be finding fulfilment instead of getting things done. Energy management > time management every time. 

Cool - but how does it work?

Cool - but how does it work?

Let’s break down the essence of what makes the Kaizen System special.

Let’s break down the essence of what makes the Kaizen System special.

It's more than a planner; it's a tool for living a more organised, fulfilling life. 

I've combined my own experiences with the most effective parts of the countless productivity methods I’ve used over the last few years to create a workflow tailored to my brain which allows me to be successful - and most importantly, to reach the goals I set for myself.

I've combined my own experiences with the most effective parts of the countless productivity methods I’ve used over the last few years to create a workflow tailored to my brain which allows me to be successful - and most importantly, to reach the goals I set for myself.

Get the template →

4.9 | 300 happy buyers

Get the template →

4.9 | 300 happy buyers

Get the template →

4.9 | 300 happy buyers

Eisenhower Matrix Integration

Eisenhower Matrix Integration

Eisenhower Matrix Integration

try allocating tasks

Write the weekly newsletter

Write the weekly newsletter

Publish a Youtube video

Publish a Youtube video

Set up an outreach campaign

Set up an outreach campaign

Create a Linkedin Post

Create a Linkedin Post

Manage personal finances

Manage personal finances

Do it

Things with clear deadlines and consequences for not taking immediate action

Schedule it

Activities without a set deadline that bring you closer to your goals. Easy to procrastinate on

Delegate it

Things that need to be done but don't require your specific skills. Busy work.

Delete it

Things with clear deadlines and consequences for not taking immediate action

We often focus  too much on urgent tasks and not on the important ones. If we only ever think about the tasks that have deadlines, we’re never really putting time into our long term goals - like the hobby you want to pursue or a project you want to work on. 

Without urgency, most of us usually delay things and just tell ourselves that they’re tasks for someday - but not for now.

We often focus  too much on urgent tasks and not on the important ones. If we only ever think about the tasks that have deadlines, we’re never really putting time into our long term goals - like the hobby you want to pursue or a project you want to work on. 

Without urgency, most of us usually delay things and just tell ourselves that they’re tasks for someday - but not for now.

The Eisenhower Matrix helps us to break that “someday” cycle - because we don’t just look at urgency, we look at importance - whether you want to do that thing.

The Matrix has been directly built into this template so that you can easily sort your tasks into categories of urgency and importance.

It’s all about focusing on what will truly move you forward towards your long-term goals, rather than getting caught up in the 'urgent but not important' tasks that often clutter our days.

The Matrix has been directly built into this template so that you can easily sort your tasks into categories of urgency and importance.

It’s all about focusing on what will truly move you forward towards your long-term goals, rather than getting caught up in the 'urgent but not important' tasks that often clutter our days.

4-Dimensional Intent Model for Goal Setting

4-Dimensional Intent Model for Goal Setting

4-Dimensional Intent Model for Goal Setting

We often set goals based on external expectations or more materialistic desires. But really, we should set our goals based on our values and the commitments we’re making to ourselves.

We often set goals based on external expectations or more materialistic desires. But really, we should set our goals based on our values and the commitments we’re making to ourselves.

external motivation

Desire "wants"

Desire "wants"

Desire "wants"

Immediate wants or external influences, like buying a trendy item because it is popular

Internal motivation

Values "care about"

Values "care about"

Values "care about"

Core beliefs and what truly matters to you, like maintaining health for long-term wellbeing. Example : i want to be healthy

external motivation

Should

Should

Should

External pressures or expectations, like choosing a career because it's what others expect of you. Example : I feel ashamed of my current situation

Internal motivation

Duty

Duty

Duty

Responsibilities and commitments, like fulfilling obligations as a family member or contributing to the society. Example : it's my duty as a leader to be healthy

In the Kaizen System, you'll go through a psychology-informed process to set intrinsic goals – those that resonate with your deepest values - so that it’s never a question of whether you’re motivated or not because you know these are the things you want to be working on deep down.

In the Kaizen System, you'll go through a psychology-informed process to set intrinsic goals – those that resonate with your deepest values - so that it’s never a question of whether you’re motivated or not because you know these are the things you want to be working on deep down.

This approach is designed to bring you not only success but a sense of genuine fulfilment and sustained motivation by breaking free from the cycle of burnout and overwhelm.

Other Incredible Features

Other Incredible Features

Other Incredible Features

Screenshot of Notion template recipe
Screenshot of Notion template recipe
Screenshot of Notion template recipe

Micro Commitments

The micro-commitment section in the Kaizen System is a crucial feature that addresses one of the common challenges in goal setting and task completion: the overwhelming nature of large tasks or long-term goals.


By breaking down these larger objectives into smaller, more manageable commitments, it’ll help you maintain focus and momentum.


People with ADHD often struggle with consistency and setting their expectations too high and microcommitments are a way of building up a contrasting habit to help you overcome this.

Customizable & Adaptable

Everyone’s life is different, so their productivity system should be too.


The Kaizen System is fully customizable to fit your unique lifestyle and circumstances.


Whether you're a student, a professional, or juggling multiple roles, it adapts to you, ensuring it stays relevant and effective no matter what stage of life you’re in.

Screenshot of Notion template shopping list
Screenshot of Notion template shopping list
Screenshot of Notion template shopping list
Screenshot of Notion template shopping list
Screenshot of Notion template shopping list
Screenshot of Notion template shopping list

Practical, Action-Oriented Design

I’ve made sure the interface is straightforward and user-friendly. It’s designed for action, not distraction  – making it easy for you to plan your day, your week, and your life, turning your visions into achievable actions.


This is aimed at helping you make real, consistent progress towards your goals.

Ultimately, no matter how much you read, or watch, or force yourself to learn, the best way to learn is by doing. Everything in this template is designed to help you take action so that you’re continuously making progress!

Weekly Reflection Area

Reflection is key to growth. Whether you have ADHD or not, you’re always going to procrastinate at different times in your life.


But if you can identify the patterns behind it and learn to prevent those things happening, then over time you build up the ability to overcome procrastination based on how your brain works.


It’s not just about what you did, but understanding how you did it, what you can improve, and how you can adjust your approach for the coming week.


The template will automatically give you feedback too - it’ll show how many tasks from each quadrant of the Eisenhower Matrix you’ve done, and it’ll tell you what to do next - so reflection is built into the system itself in a number of different, action-based ways.

Screenshot of Notion template recipe
Screenshot of Notion template recipe
Screenshot of Notion template recipe

Get the template →

4.9 | 300 happy buyers

Get the template →

4.9 | 300 happy buyers

Get the template →

4.9 | 300 happy buyers

That sounds like a dream. So how do I use it?

That sounds like a dream. So how do I use it?

Adopting the Kaizen System into your life is straightforward. Here’s how you can start transforming your productivity today:

  1. Initial Setup and Goal Identification:

First, we'll dive into understanding the types of motivation — intrinsic and extrinsic. It’s crucial to identify what truly matters to you, and why some tasks feel like a chore while others are effortlessly enjoyable. 

You'll learn to break down your goals into actions that you can control, and we’ll break them down into micro-commitments you can do every day. 

After you set a goal, you’ll create micro-commitments which we’ll check in on daily, weekly and monthly to make sure you’re on track.

  1. Daily Task Entry and Categorization:

Each day, you'll enter your tasks into the template. This is where the Eisenhower Matrix comes in, helping you categorise each task based on urgency and importance.

This simple yet powerful approach will be your guide in focusing on what’s essential for your long-term success. 

We’ll also use things like the Daily Highlight to help you pick the most important thing you need to do each day and make sure you actually get it done.

  1. Prioritization and Planning:

Based on your task categorization, you'll learn to prioritise effectively. This isn’t just about tackling urgent tasks; it's about aligning your daily actions with your bigger picture.

You'll plan your day not just to check off tasks, but to progress towards your true goals.

We’ll also use things like time tracking - where we compare the estimated time versus the actual time spent for a task, so that we become more intentional with the time we spend and we actively reduce distractions, becoming more and more focused. This also helps to develop a sense of time -  something a lot of people with ADHD (including myself) struggle with.

  1. Reflection and Review:

At the end of each week, you’ll take a moment to reflect. How did you spend your time? Did you focus on the right tasks? This reflection is key to understanding your patterns and making necessary adjustments.

The reason why most systems don’t work is that they assume you’ll never fail. The Kaizen System is designed to allow you to not get everything done - especially important for people with ADHD - and that’s precisely why we do reflections like these. So that you can improve over time, every week.

  1. Adjustment and Adaptation:

Based on your weekly reflections, you’ll adapt your planning for the upcoming week. This continuous cycle of action and reflection ensures that the system evolves with you.

  1. Continuous Use and Adaptation:

Keep using the planner consistently. Regularly reviewing your approach based on your evolving life will make sure that the system is always effective and relevant to you.

And has it worked for other people?

And has it worked for other people?

Yes, it absolutely has. Here’s some feedback from people who used the principles I’ve incorporated into the Kaizen System when I shared those principles in a YouTube video.

  • Maya Niwa

    I know it's only been a few days but I can already feel my life changing. I completed a couple things! had been procrastinating for months already!! I can picture my goal becoming reality lol This really works everyone! Thank you so much to Ruri & her team for creating this template and I cannot wait to dive into all the capabilities of this system

  • Gabriel Hourigan

    Honestly, I was a little down on myself like usual on how productive l've been this week. It's been an odd one with lots of irregular Q1-style deadlines. But, having just completed my weekly review I recognised just how much progress I've made in only a week. It's hard to describe how proud and happy I am to see that. I've got no doubt that as I implement more of my ongoing projects into this system it will help me accomplish my goal. Thanks again Ruri!

  • Sam Navarro

    Using the Kaizen System, I am already gaining muscles and was able to pass this semester in college. ) Please use Ruris template to your advantage, it literally helped with organizing my ADHD brain. 10/10 ADHD approvedddd

  • Fhyzzie Lee

    IKR!! I feel like I'm doing wayy more. I felt more happy and accomplished by using this! I always feel like I'm not doing enough but when I put all my tasks in the system, I realized I've been doing quite a lot and am still capable of doing more things that I actually love! Hopefully this can boost our productivity in the long run! Cheers!

  • @Asiiiiiiiiiit

    ADHD is something that I thought I might have but I also try to not label myself wrongly. Lately I feel like l am trapped in a position that I have good ideas and eagerness to change my routine and I am keep failing it. At this point I can't confirm this by going a professional but I am also quite fed up to feel like this. So I decided to apply ADHD helpful tips and methods to see if it helps me. Thanks a lot for this content. You did it agailin! 9

  • Maya Niwa

    I know it's only been a few days but I can already feel my life changing. I completed a couple things! had been procrastinating for months already!! I can picture my goal becoming reality lol This really works everyone! Thank you so much to Ruri & her team for creating this template and I cannot wait to dive into all the capabilities of this system

  • Gabriel Hourigan

    Honestly, I was a little down on myself like usual on how productive l've been this week. It's been an odd one with lots of irregular Q1-style deadlines. But, having just completed my weekly review I recognised just how much progress I've made in only a week. It's hard to describe how proud and happy I am to see that. I've got no doubt that as I implement more of my ongoing projects into this system it will help me accomplish my goal. Thanks again Ruri!

  • Sam Navarro

    Using the Kaizen System, I am already gaining muscles and was able to pass this semester in college. ) Please use Ruris template to your advantage, it literally helped with organizing my ADHD brain. 10/10 ADHD approvedddd

  • Fhyzzie Lee

    IKR!! I feel like I'm doing wayy more. I felt more happy and accomplished by using this! I always feel like I'm not doing enough but when I put all my tasks in the system, I realized I've been doing quite a lot and am still capable of doing more things that I actually love! Hopefully this can boost our productivity in the long run! Cheers!

  • @Asiiiiiiiiiit

    ADHD is something that I thought I might have but I also try to not label myself wrongly. Lately I feel like l am trapped in a position that I have good ideas and eagerness to change my routine and I am keep failing it. At this point I can't confirm this by going a professional but I am also quite fed up to feel like this. So I decided to apply ADHD helpful tips and methods to see if it helps me. Thanks a lot for this content. You did it agailin! 9

Get the template →

4.9 | 300 happy buyers

Get the template →

4.9 | 300 happy buyers

Get the template →

4.9 | 300 happy buyers

Hi, I'm Ruri Ohama!

Hi, I'm Ruri Ohama!

I developed the Kaizen System, a unique productivity tool tailored for ADHD, combining the best of various apps into a Notion template.

It has helped me achieve personal and professional goals, including academic success and building a successful YouTube channel.

Designed for those with ADHD or chaotic minds, it aids in managing stress and procrastination, enhancing life fulfillment. I'm eager to share it to help others lead more balanced, fulfilling lives.

I developed the Kaizen System, a unique productivity tool tailored for ADHD, combining the best of various apps into a Notion template.

It has helped me achieve personal and professional goals, including academic success and building a successful YouTube channel.

Designed for those with ADHD or chaotic minds, it aids in managing stress and procrastination, enhancing life fulfillment. I'm eager to share it to help others lead more balanced, fulfilling lives.

Awesome. So how much does it cost?

Awesome. So how much does it cost?

Awesome. So how much does it cost?

This isn’t just a digital planner - you’ll get access to a community of other chaotic minds doing amazing things, along with lessons from me on how to use the product and also how to develop other strategies to live a life that you find fulfilling and full of meaning. 

This isn’t just a digital planner - you’ll get access to a community of other chaotic minds doing amazing things, along with lessons from me on how to use the product and also how to develop other strategies to live a life that you find fulfilling and full of meaning. 

This is a chance to finally find peace - to never again struggle with being overwhelmed or burned out. The Kaizen System is designed to create a space where you regain control over your life - knowing that you have a system that has your back, and a community of people working on improving themselves just like you.

This is a chance to finally find peace - to never again struggle with being overwhelmed or burned out. The Kaizen System is designed to create a space where you regain control over your life - knowing that you have a system that has your back, and a community of people working on improving themselves just like you.

The Kaizen System is available for $99.

This is a chance to redefine your approach to productivity and achieving your goals. I’d love to think that you’ll use the Kaizen System as a companion for your growth and success - so enjoy it, make the most of it and let me know how it helps you to level up your life!

This is a chance to redefine your approach to productivity and achieving your goals. I’d love to think that you’ll use the Kaizen System as a companion for your growth and success - so enjoy it, make the most of it and let me know how it helps you to level up your life!

Get the template →

4.9 | 300 happy buyers

Get the template →

4.9 | 300 happy buyers

Get the template →

4.9 | 300 happy buyers

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